Comments on: Social Security Evidence Must be Submitted With Bar Code Cover Sheet

By: jginsberg

jginsberg — Wed, 04 Jan 2012 16:04:04 +0000

Daniel, there should be one bar code associated with your file. You would use the same bar code for every submission.

By: Daniel G. Jaszi

Daniel G. Jaszi — Mon, 02 Jan 2012 18:05:44 +0000

If I present myself at the local SSA office to submit medical records, I understand that the personnel will or should, based on the above comments, submit the records with a bar code.
Can I submit my records in sets so that there is a separate bar code associate with each separate doctor, clinic, etc. Also, can I check to see that the records have been entered and get back a copy of my submission with the bar code page when I go to the local SSA office to submit them. Can there therefore be several bar codes associated with my case as additional or new evidence is submitted or is there only one bar code used throughout, for all records submitted for my case?

By: katie

katie — Wed, 10 Feb 2010 18:52:50 +0000

I was told by ssa that my file was in the Atlanta hearing office and ready to be scheduled , but that it hadn’t been scheduled yet. What does ready to be scheduled mean? Does it mean they have all the info they need?

By: Lucidity

Lucidity — Wed, 08 Oct 2008 20:32:53 +0000

They also use recorders of some kind during the hearings instead of court stenographers. According to another web site I have read if the tape ends up being a poor copy, your lawyer can actually use that to show that they have a poor record of your hearing trial if you’re denied. If that happens, you automatically get a new trial based on the lack of evidence of the original trial. Who knows if this applies to other records, it’s a pretty confusing process to go through.

By: subhan

subhan — Wed, 24 Sep 2008 15:57:07 +0000

I work as a paralegal for an attorney doing SS disability cases. This is how the system was explained to us by the local hearings office during info meetings about the electronic folder rollout and at several other times by workers in the hearings office. The automated system is why it is so critical to include the barcode as the first page of the fax – otherwise the computer system doesn’t know which electronic folder to route the file too. Also, ditto to Joseph’s comment, we always make sure to notify the ALJ’s or his/her assistant that materials have been submitted via ERE or fax to ensure they are both included in the record & noted by the Judge.

By: Joseph J. Welcenbach

Joseph J. Welcenbach — Mon, 22 Sep 2008 19:23:43 +0000

Don’t assume that just because you have faxed the documents in that they are going to hit the file. I did this a few weeks ago and went to the hearing assuming the records were in the file or on the CD. They were not. The judge indicated that there had been problems with the system and let me file my hard copies on the day of the hearing. Lesson to me was to check with the office before the hearing to make sure that what I thought was filed was in fact filed.

By: Jonathan Ginsberg

Jonathan Ginsberg — Mon, 22 Sep 2008 16:28:54 +0000

Subhan, I don’t doubt your explanation – but I would be interested to know how you know about the automated system. Do you work for Social Security or have other firsthand knowledge?

By: subhan

subhan — Mon, 22 Sep 2008 16:21:15 +0000

Actually it’s an automated system, the receiving ‘fax’ is actually a computer system that assigns the faxed records to the appropriate case’s electronic folder using the barcode information. Records can also be scanned & uploaded via the ‘Electronics Records Express’ website using the information associated with the barcode.